Weekly Time Sheet Fields

This topic describes the fields and definitions on the Weekly Time Sheet workspace.

Card Part Fields

Field	Description
Employee	This field displays the employee name and number related to this time sheet. If you have the necessary permissions, this field displays as a drop-down list and you can select the name of other employees to view/edit their time sheets.
Time Sheet Status	The time sheet status displays as follows: Due - This time sheet is in the process of being completed and has not been submitted. You can enter time sheet data and edit time sheet data. Submitted - The time sheet is submitted for processing, but is not approved. You can open the time sheet, but you cannot enter or edit time sheet data unless your security access allows you to resubmit time sheets. Approved - The Header portion is approved but that certain lines may need approval from the project manager. Fully Approved - The time sheet is approved and is ready for posting. Rejected - The time sheet can have this status if one or more of the lines have been rejected by the approver.

Card Part Actions

Button	Description
Date Range Display	Click this link to access the calendar, then select the appropriate week to enter time sheet information. You can also use the arrow buttons on either side of the link to navigate to a different week.
Save	Click this action button to save changes to the current record. After saving changes, the record status updates accordingly, and the Save action button is disabled until additional changes are made.
Revert	Click this action button to undo changes made to the current record, or to any of its lines.
Create	Click this action button to create a time sheet.
Submit	Click this action button to submit a record for approval. After submission, the record status is updated, and this action is disabled until you make additional changes.
Other Actions	In the Weekly Time Sheets workspace, this drop-down list includes the following actions: Edit Reopen - Select this action to reopen a closed/approved time sheet. Print Copy From - Select this action to copy lines from a weekly time sheet, and add these lines to the weekly time sheet you are currently working on.

Table Fields

Field	Description
Keep	Select this field to automatically copy this line from the previous period at the creation of time sheets. New lines created will inherit this status, which means that they will automatically be copied to all new time sheets until you remove the mark from this field on the lines in question.
Favorite	In this field, you can select a favorite. Note: Choosing a favorite may change other details specified for the time sheet line, such as the job or task.
Job No.	Use this or the Job Name field to specify the job for which you are charging time. Filling out one field will auto-populate the other.
Job Name	Use this or the Job No. field to specify the job for which you are charging time. Filling out one field will auto-populate the other.
Task	This field is available if the phase you selected has associated tasks.
Mon - Sun	Use these fields to specify the hours worked per day.
Total	This field displays the total hours for this line.
Status	This field displays the time sheet line's approval status.

Table Actions

Button	Description
	The Row Tools icon allows you to add lines/information to the lines of a record. For time sheet lines, choose from the following actions: Insert Time Sheet Line Delete Time Sheet Line Create favorite - Select to save the current line as a favorite. Afterwards, this line appears in the Favorites workspace.
+ Add Time Sheet Line	Click this action to add another entry line to the bottom of the time sheet.
	Click Collapse / Expand to toggle the expand / hide detail feature in weekly time sheets.

Summary Lines

The lower section of the Time Sheet form displays time sheet totals for the whole time sheet.

Field	Description
Total	This field displays the combined total hours for the week.
Regular	This field displays the difference between the total number of hours entered and registered overtime for the day. Note: This field is shown only when the Exclude Overtime from Balance check box is selected on the employee's record.
Fixed	The fixed number of hours as defined by your administrator on your employee card. This may just be for reference, or a separate setting may also require you enter a minimum of the fixed hours before you submit the time sheet.
Balance	The difference between the number of hours you entered and the Fixed number that are required of you per your employee card.
Overtime	This field shows the calculated overtime for the day. This is calculated as the sum of all time sheet lines that have a selected Overtime Spec. where the Include in Regular Time field is deselected. Note: This field is shown only when the Exclude Overtime from Balance check box is selected on the employee's record.
Check-in Time	This field shows the employee's total check-in time registered for the current week.
Check-in Balance	This field shows the employee's total remaining balance for the current week.
Invoiceable %	This field displays the total hours entered in the table that are against billable activities, represented as a percentage.